Type of jobFull-timeComplete job descriptionAfrica).
Coordinator of Operations and Systems (Remote, Full-Time, South Africa).
Concerning the PositionTo assist our personnel and payroll operations, we are seeking a proactive and meticulous operations & systems coordinator with a strong emphasis on data quality, systems administration, and process optimization.In order to keep our consultants, hiring managers, and finance team in sync, you’ll be crucial to the efficient operation of our internal technologies and workflows (JobDiva ATS, Paylocity, and integrated systems).
For someone who can operate autonomously without requiring micromanagement and who appreciates structure, analytics, and process improvement, this is a fantastic opportunity.
As a dependable operational partner to leadership, you will work closely with our vibrant New York team (US EST hours).
What You’ll Do
Administer and maintain Job diva (ATS) — ensure data accuracy, run reports, and support system integrations.,Coordinate payroll cycles and consultant timesheets , ensuring all time and approvals are captured accurately.Generate reports and analytics from Job diva and related systems to support decision-making.
Maintain and update operational manuals and SOPs as processes evolve.Support system-related projects, such as integrating new vendors or tools.
Prepare and send onboarding packages, background checks, and compliance documentation.
Communicate with consultants, hiring managers, and vendors to ensure smooth operations.
Provide ad hoc administrative and project support to the executive team.
What We’re Looking For
Strong English communication — both written and verbal.
3–10 years of experience in operations, administration, or systems coordination.
Experience with database or ATS/CRM administration (JobDiva, Zendesk, Salesforce, etc.).
Highly organized, detail-oriented, and process-driven — enjoys creating order and documentation.
Analytical mindset with the ability to extract and interpret data from systems..
Proficient with Microsoft Office (Excel, Outlook, Word) .
Comfortable working independently in a remote, fast-paced environment.
Tech-savvy and quick to learn new tools.
Nice to Have experience in staffing, recruiting operations, or consulting environments.
Familiarity with Paylocity or similar payroll systems.
Experience creating and maintaining SOPs or training manuals.
Exposure to data analytics or financial modeling is a plus.
What We Offer,$8–14 USD/hour , depending on experience.40Full-time, remote position ( 40 hrs/week, US EST hours).
Independent contractor setup with flexibility and autonomy.
Onboarding and ongoing training on Jobdiva, Paylocity, and related tools.Direct collaboration with a dynamic, high-performing New York team.
Exposure to operations, analytics, and systems management.
Observance of standard US holidays and a fair PTO policy.
Opportunity to grow and take ownership of new systems and processes.